An Administrative Assistant/Senior Administrative Assistant in the Records Management Unit supports the effective creation, organization, maintenance and retrieval of institutional records within the university. The position ensures that both physical and electronic records are properly managed in accordance with university policies and best practices in records management.

   ·     
Managing
University Information according to the requirements of the University Records
Management Policy and               Standard Operating Procedures;

   ·     
Monitoring
the creation, use, maintenance and archiving of University Records;

   ·     
Filing
of all records in a neat, orderly and accessible manner;

   ·     
Processing
records for retention and disposal;

   ·     
Maintaining
a clean and secure environment in all records storage facilities;

   ·     
Working
with all other University Units on records management and archiving processes;

   ·     
Ensuring
the secure movement and safety of files and mail within and outside the
University;

    ·     
Keeping
an up-to-date records inventory for the section;

    ·     
Advising
supervisors on record keeping matters;

    ·     
Attending
to internal and external clients;

    ·     
Issuing
of academic transcripts and certificates; and

•   Performing any
  other duties as assigned by the Supervisor.

·     
A
Bachelor’s Degree in Records and Archives Management or any other related and
relevant Bachelor’s Degree from a            recognized institution;

·     
At
least two (2) years post qualification experience in a records and/or
information management environment.

    ·     Knowledge of document classification and filing;

• Computer literacy;
• Knowledge of records retention and disposal;
• Knowledge of records retrieval