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Vacancy Details

Position CENTRE ADMINISTRATOR (CENTRE FOR ARTIFICIAL INTELLIGENCE AND EMERGING TECHNOLOGIES[CAIET]) (1)
Description Position Overview
The Administrator provides essential operational, administrative, and logistical support to ensure
the smooth functioning of the Centre for Artificial Intelligence and Smart Technologies. This role manages day-to-day
operations, coordinates activities across departments, and supports both the academic and
commercial functions of the Centre.
Duties Key Responsibilities
General Administration:
 Manage Centre correspondence, communications, and documentation
 Coordinate meetings, events, and schedules for Centre leadership and staff
 Maintain Centre records, files, and information management systems
 Prepare reports, presentations, and documentation as required
 Manage office supplies, equipment, and facilities
 Serve as first point of contact for Centre inquiries
 Coordinate travel arrangements and logistics for staff and visitors

Academic Support Functions:
 Support coordination of teaching activities and training programs
 Assist with student project administration and record-keeping
 Coordinate research seminars, workshops, and academic events
 Manage academic partnerships and collaboration documentation
 Support faculty with administrative aspects of research projects
 Maintain academic calendar and milestone tracking
 Coordinate with university administration on academic matters

Commercial Operations Support:
 Assist with client communications and relationship management
 Support proposal development and contract administration
 Coordinate project documentation and deliverables
 Manage invoicing, payment tracking, and financial record-keeping
 Support business development activities and client events
 Maintain client database and project tracking systems
 Coordinate with university finance and procurement departments
Human Resources & Facilities:
 Support staff recruitment, onboarding, and HR administration
 Maintain staff records and coordinate professional development
 Manage Centre personnel policies and procedures
 Coordinate facilities management and equipment maintenance
 Ensure health and safety compliance in Centre operations
 Support performance evaluation processes

Financial & Budget Support:
 Assist with budget preparation and financial planning
 Track expenses and maintain financial records
 Process purchase requests and payment documentation
 Support grant and project financial administration
 Prepare financial reports for leadership and stakeholders Coordinate with university finance department
Qualifications And Experience Required Qualifications
 Bachelor’s degree in Business Administration, Business Leadership, Project Management, Human Resources Management, Public Administration, Management or related field
 Minimum 2 years of administrative experience, preferably in academic or research environment
 Strong organizational and time management skills
 Strong appreciation of Information and Communication Technologies (ICTs)
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
 Excellent written and verbal communication skills
 Experience with financial record-keeping and budget tracking
 Strong attention to detail and accuracy
 Ability to handle confidential information with discretion

Preferred Qualifications
 Master's degree in Business Administration, Business Leadership, Project Management, Human Resources Management, Public Administration, Management or related field could be an added advantage (or in progress)
 Experience in university administration or research center environment
 Knowledge of project management and coordination
 Familiarity with financial systems and procurement processes
 Experience supporting both academic and commercial operations
 Understanding of research administration and grant management
 Proficiency with database management and information systems
 Event planning and coordination experience
Skills Key Competencies
 Exceptional organizational and multitasking abilities
 Professional demeanor and interpersonal skills
 High digital literacy
 Proactive problem-solving approach
 Flexibility and adaptability to changing priorities
 Team player with collaborative mindset
 High level of integrity and reliability
 Customer Service Orientation
 Initiative and self-motivation
 Cultural sensitivity and diplomacy
Closing Date 05 January 2026
Status
Still Open