We believe that each employee makes a significant contribution to the institution that should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee nor the organization to just the work identified. It is our expectation that each employee will offer his or her services wherever and whenever necessary to ensure the success of the services we provide to our stakeholders both internal and external.
Duties
• Be able to type 35 words per minute, 80 words per minute Shorthand/Dictaphone or equivalent;
• Creating, updating, maintaining and keeping departmental database, files and filing system;
• Assisting in the recruitment and selection of staff;
• Assisting in servicing committees;
• Assisting with day to day efficient operation of the office
• Maintaining the Head of Department's diary;
• Making travel arrangements for the Head of Department and expatriates;
• Typing correspondences;
• Answering telephone, sorting, distributing mail and
• Any other duties as assigned by the Head of Department
Qualifications And Experience
• Applicants must have at least 5 ‘O’ Levels including English Language and National or Higher National Diploma in Secretarial Studies or an equivalent qualification from a reputable institution.
• The applicants must have at least one (1) year of post-qualification experience
Skills
• Have good organizational skills
• Be able to plan, manage and coordinate events
• Be highly competent in Information Technology and
• Be mature, hardworking, reliable and well groomed